Email rules and setups

This is the rules for email send and received to and from our server:

The email expresses the views of the sender and not necessarily the views of the company.
We can confirm that your email has arrived on our server. This does not mean that the content is accepted or approved.
The E-mail and any files transmitted with it are confidential to the intended recipient at the E-mail address to which it has been addressed. The E-mail may not be disclosed or used by any other than the addressee, nor may it be copied in any way. If you are not the intended recipient, please contact the sender as soon as possible and delete any copies of this message.

Please note we have a solid rule; we never buy services or things by email or social media.
Only prior approved payments/bills signed by us in the period before (only CH has the approval rights) we only cover where an annexe is provided with an approval archive number and the CH’s seal will be seen as legal.

Our servers are based in the EU and we do follow EU law including The General Data Protection Regulation (EU) 2016/679 (GDPR) is a regulation in EU law on data protection and privacy in the European Union (EU) and the European Economic Area (EEA). It also addresses the transfer of personal data outside the EU and EEA areas. The GDPR’s primary aim is to give individuals control over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU.

Link: http://bit.ly/3vUFNA2

We also act related and follow The Danish Data Protection Agency and Danish laws:

Link: http://bit.ly/3lJiwMp

The nature of our business requires us to transfer or have your information accessed by our management team, contacts, candidates, and/or employees who may be based in other countries.

When we do so, we shall take reasonable steps to ensure that the overseas recipient complies with the Personal Data Protection Regulation and this policy. We utilising cloud-based platforms.

Although privacy laws may vary among countries, we will take appropriate steps to ensure that your personal data is protected and handled in accordance with the respective legal requirements as well as the Privacy Policy.

Please note, that although this Email has been checked, we cannot accept any responsibility for any transmitted viruses. It is therefore your responsibility to virus scan any attachments (if any).

We are strong opponents of corruption and bribery;
We strongly oppose discrimination and see all people as equal. Discrimination can be defined as inconsistent discrimination that causes a person to get inferior treatment to others, that is, that the cause of discrimination cannot be justified on a legal basis. For example, gender, race, skin colour, religion, political view, sexual orientation, age, disability or national, social or ethnic origin;
When we recruit employees or volunteers to our companies/organization, the candidate is assessed in relation to the tasks to be solved, the management’s beliefs, the company/organization’s culture, vision, mission and objectives. We evaluate if we believe a candidate can get offered the post, the best matching candidate is offered the task;
We are strong advocates to treat men and women equally and this also reflects in the wages we give our employees, in other words, there are no differences in salary and benefit between women and men;
Wages are given on the basis of a defined salary grid (Divided into 10 levels) this concept is evaluated annually;
Volunteers must sign confidentiality and a voluntary agreement.

Data officer contact: gdpr-officer@hoffeldt.net

Legislation & guidelines

The Danish Data Protection Agency: www.datatilsynet.dk/english/
The EU General Data Protection Regulation (GDPR): eugdpr.org

Last updated: April 27, 2021 at 11:33 am

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